Rules and Regulations for Community Use of Library Facilities

North Shore Public Library

Rules and Regulations for Community Use of Library Facilities

1. An application for the use of the Library premises is to be secured from the Library. Said application must be completed and returned to the Library for subsequent approval or disapproval. On approval, a copy will be returned to the applicant within 10 days.
2. The applicant will not be admitted to the premises prior to the time stipulated on the application and every effort should be made to vacate the premises at the time stipulated in the application.
3. There will be no gambling or use of alcoholic beverages at any time on the Library premises.
4. If refreshments are to be served, all details must be stated in the application and the Library Administration reserves the right of designating the use area.
5. Applicants are responsible for any damage to the Library property. The Library Board may require the applicant to provide property damage insurance.
6. Applicants are responsible for any injury or liability incurred. The Library Board may require the applicant to furnish proof of responsibility in the form of proper insurance subject to acceptance by the Library Board.
7. The Library premises shall not be used by any group for religious, commercial, or political purposes.
8. All meetings must be open to the general public on a non-exclusive basis. Organizations using the room may not charge an admission or raise funds.
9. A permit will not be issued for personal or private gain, financial or otherwise.
10. Applicants are responsible for providing adequate supervision for all events in order to insure the proper conduct and discipline of such activity. A list of chaperones may be required to be submitted with the application.
11. Organizations composed of minors must have at least one adult supervisor for each ten minors, and one adult must be designated as the person in charge.
12. Only those facilities and items of equipment requested and approved may be used by the applicant.
13. The Library reserves the right to impose a charge for the use of the premises, according to the services rendered.
14. The Library reserves the right of requiring its custodians to be on duty during the use of the facility by the applicant. If there is no custodian on duty at the close of the applicant’s library use, the applicant has the responsibility of turning off the lights and securing the building.
15. No smoking on library premises.
16. No permit is valid unless signed by the Library Director or assignee.
17. The approval permit must be exhibited upon request to any representative, staff member, or official of the Library.
18. The applicant’s equipment and materials must be removed from the building promptly after its use so as not to interfere with library activities.
19. No classroom use.
20. Majority of members of organization must reside in Library District.
21. No bookings more than 30 days in advance.
22. Neither the name or address of the North Shore Public Library may be used as the official address or headquarters of any organization nor may it be used for purposes other than to identify the location of a program.
23. If the room is set-up for a library program, you are expected to make certain that all materials and equipment remain untouched. Your future privileges will be jeopardized in the event that we determine that this request is not respected.  ——–     Time limitation – 10am – 8:45pm M-Th, 10am – 4:45pm F & Sat; 12pm – 3:45pm Sun. (seasonal)
24. These regulations have been established in conformance with the intent as stated in Section 414 of the Education Law of the State of New York. In addition to this, all National and State Laws, Local Ordinances, and rules of the Police and Fire Departments regarding public assemblies must be strictly obeyed.